Session 1: Navigating the VDOE Website

Session 1: Navigating the VDOE Website


Good afternoon. My name is Sharon Acuff, specialist
for Marketing and Related Clusters in the Office of Career, Technical, and Adult Education
at the Virginia Department of Education. Welcome to the first of 15 video streaming training
sessions on career and technical education programs and initiatives for the 2017-2018
school year. Our first video streaming session for the
upcoming school year will be “Navigating the Virginia Department of Education Website.”
I am very fortunate to have the Division of Policy and Communications, at the Virginia
Department of Education, Julie Grimes, Communications Manager, to help me with this presentation
today. Welcome Julie, and thank you for being here today. We certainly appreciate you being
here. This session is offered to provide you with an overview of the Virginia Department
of Education website along with navigation of the career and technical education resources
and services online. Julie will navigate you through the Virginia
Department of Education department web pages, and then I will present major information
on the career and technical education section of the site. And now, I turn the presentation
over to Julie. (Julie Grimes speaking)
Thank you. I would like to spend the next few minutes showing you different features
of the VDOE website and offer some tips to help you find what you need there.
Let’s start with the home page, located at doe.virginia.gov. You’ll see two banners
across the top of all VDOE webpages. The top banner – with a black background and white
type – shows viewers that they are on an official Commonwealth of Virginia page. From
this section, visitors may: • explore the Virginia.gov website
• search for particular agencies in Virginia government
• go directly to the Governor of Virginia’s website, or
• do a keyword search of all Commonwealth of Virginia websites. The banner right beneath it has a dark blue
background and VDOE logo. This lets visitors know they are on the official Virginia Department
of Education website. This banner provides options for the display
size of text on the screen, as well as a box for keyword searches of information on the
VDOE website. It also includes a navigation tool, which we call the “breadcrumb menu.”
By looking at the breadcrumbs on any page, users can trace the topic path that led them
to the current page. Since we are on the VDOE home page now, the breadcrumb is “Home.”
On the far right of the blue VDOE banner you’ll see the VDOE search box. The “All” tab
provides information from all sections of our website and social media accounts. Or,
you can use other tabs to search specifically within Superintendent’s Memos or news releases. For example, when you search for “Teacher
of the Year,” results include webpages related to Educator Recognition, annual Virginia Teacher
of the Year sections, news releases and superintendent’s memos. You can also click on the individual
tabs to view results specifically within Superintendent’s Memos or news releases.
For popular search terms, VDOE has provided recommended search results to help you locate
relevant information to that topic. For example, when you search for “CTE,” you will see
a separate boxed listing with a link and description. When you search for “cybercamps,” the
recommended results include a group of relevant links related to the topic that you are searching
for. If you need to return to the homepage, just click the VDOE logo in the dark blue
banner image at the top of the page OR click “Home” in the breadcrumb menu. Now that we are back on the Homepage, let’s
look further. Below the banners is the heart of the VDOE website. This portion of every
VDOE webpage is divided into three columns. The left (blue) column is the top-level, main
topics menu. The middle — and larger — column is the primary location for information on
each page. The right narrow column is the subtopics menu. Since the majority of information is found
in the center column, let’s start there. At the top of the home page, you will see
several feature stories. These brief features provide timely information about a variety
of things, such as teacher recognitions, education awareness and available classroom resources.
Below the home page features, you will find a blue News and Announcements box. Here, you’ll
find the most recent news releases from VDOE and educational news from the Governor’s
Office. The hyperlinks take you to the specific and complete news releases. This blue box
also includes a link to a complete library of VDOE news releases. In the left-hand dark-blue column on each
VDOE webpage you will find, the top-level main topics listing. Everything on the VDOE
website resides within one of these main topics. This menu is found on every page on the site.
A click on any of the main topics listed here will take you to that topic section of the
website. For example, if you are interested in finding out more about the members of the
Board of Education, the duties of the board, or dates of upcoming meetings, click on the
“Board of Education” topic in the left column. If you are looking for division or
VDOE contact information, click on the “Education Directories” topic button in the main topic
column. Below the Main Topics menu on the home page,
you will also find links that allow you to view VDOE’s expenses; see how VDOE is organized;
look at a map of the state that indicates the school divisions; or go to the state’s
procurement website. On the VDOE home page, you will see in the
right column a list of some of the most important or most-requested topics. Quick links are
available for TeacherDirect, For Families & Students and For Military Families. If you click on the TeacherDirect button,
you will find a link to subscribe to receive weekly email notifications. If you have not
already signed up to get TeacherDirect emails each Wednesday during the school year, I encourage
you to do so. Back on the Homepage and below the quick links
is the orange “How Do I Find?” box. The options listed here change, depending on the
time of year or relevance. For those of you responsible for reporting data in school divisions,
the list includes a hyperlink to the login page for SSWS. Below the “How Do I Find?”
box, you’ll see links to VDOE’s social media accounts. Facebook and Twitter are VDOE’s
most active social media platforms. Each platform is a little different, but the content overlaps
to some extent. If you have not visited these pages, please check them out. Also, if you
or your school or school division has a Facebook or Twitter page, don’t forget to share or
tag VDOE with your good news or announcements. VDOE also has YouTube, Flicker and LinkedIn
pages where you can view videos and photos and keep up with events. The right column also includes links to the
websites of the • Virginia Secretary of Education
• Virginia’s Community Colleges • State Council of Higher Education for
Virginia Finally, the right column provides addresses,
a link to a map and directions, and a way to report technical problems with the VDOE
website. In the footer of the homepage, you will find
a menu that includes our copyright information and other links to things such as Staff Contacts,
our Accessibility Commitment, our web policies and our Statement of Non-discrimination, as
well as information about Freedom of Information Act requests. If you click on the User Tips
& Hints link in the footer, you will find a list of resources to further help you while
you are on the VDOE website. The PDF entitled “Getting Around the VDOE Website” provides
information on the site structure, website architecture, and logic, as well as a detailed
outline of topics and subtopics. But let’s return to the homepage, and assume
you are a first-time visitor to our site in search of career and technical education information.
Using the left main topic navigation, the most logical main topic would be “Instruction”
button. As on the home page, you will see the main topic menu on the left. You will
also notice that Instruction is now highlighted with a black background to provide a visual
navigation context. But if you look on the right, you will see something different from
what appears in that position on the home page. Here you will find a subtopic menu specifically
related to Instruction and the subject areas that are taught in our schools. The list starts with the four core subjects:
English & Reading, Mathematics, Science, History and Social Science. Those are followed by
other subjects taught in Virginia public schools. And as you can see, the first one there is
Career & Technical Education. When you click on the “Career and Technical Education”
button, you land on the Career and Technical Education-specific page. The left column includes
the main topic menu, and Instruction is still highlighted with a black background indicating
which section of the website you are currently in. In the center column, in addition to information
concerning CTE, you can see items related to news and announcements in a blue box, professional
development opportunities in a green box, and high-level CTE reports and resources.
The right menu includes CTE-specific subtopics. Let’s take a closer look at the right subtopic
menu for CTE. The topic section includes the major CTE subject areas. Following that is
a list that links to Instructional Support options. And below the Instructional Support
listing is a section linking to Administrative Support tools. The beige section includes
supplementary links to items that may be of interest to someone visiting the CTE section. Finally, the right menu provides contact information
indicating who provides the information on this particular page. It includes hyperlinks
leading visitors to VDOE staff contacts who can help answer their questions. The contacts
on each page are specific to the program information on the same page. That’s a quick overview
of VDOE’s website and how to navigate the CTE section. And now, I’m going to turn
it over to Sharon for detailed information related to navigation within the CTE pages. (Sharon Acuff speaking)
Julie has shown you one way to get to the CTE home page through clicking on the Instruction
tab in the left navigation bar on the VDOE home page. Within the last year, we have been
given a button on the VDOE page home page entitled Career and Technical Education that
takes you right to our home page. Whichever way you navigate to get to the CTE page, now
would be a good idea to bookmark the CTE home page. Also, before you leave this site, please
click the “VDOE home” link and bookmark the main VDOE page as well. Julie also already reviewed the News & Announcements,
and the Professional Development sections of our pages. These two sections are particularly
important for you to view on a regular basis. This is our best source to keep you informed
and up-to-date on what is going on in CTE. Now let’s continue down the main CTE page.
You will see in the flash box, last year’s R U Ready Magazine Student Spotlights by Career
Cluster. A new initiative for the fall of 2017 will be the CTE Career Success stars.
The new initiative will feature video profiles of the Commonwealth’s brightest Career Success
stars who are now in their 20s and 30s . The individual success stories will be available
on each of the career cluster pages for students and teachers to view how CTE programs provide
skills for career success. There will also be a military, entrepreneur, and internship
video profile too. Also, here you will see a link to career cluster sample plans of study.
We’ll talk about these in greater detail later. Let’s talk about The CTE Performance Trends
flyers. Career and Technical Education (CTE) actively partners with business and industry
to design and provide high-quality, dynamic programs to meet current, emerging, and projected
labor market needs. Here are three performance trend fliers that are good promotional tools.
The first one, Virginia’s Credentialing Initiative, provides a snapshot of the number
of industry credentials earned by students in career and technical education over the
past several years. Virginia’s Credentialing Performance Trends,
the one in the center, connects the value of earning industry credentials and degrees
with fulfilling employer needs in high-wage, high-skill, and high-demand jobs. And the
last one, Virginia Career and Technical Education: Program Highlights 2013-2014, summarizes statewide
demographics and student performance. These three flyers will be updated very soon.
You are encouraged to develop local performance trend fliers similar to these for distribution
in your school division. Now, let’s talk about the right navigation
bar. As Julie mentioned, the right bar serves as the table of contents for the CTE pages.
We will be reviewing what is on the CTE navigation bar. The first main section provides the CTE
instructional program areas. We will go into the Technology Education program today, but
each of the program link will provide the same type of information that I will show
you in while we review the Technology Education program area. Note at the top of the page News & Announcements
and Professional Development that relate to Technology Education. To the right of the
screen you will see a Career Clusters box. Within each cluster, there are multiple career
pathways that represent a common set of skills and knowledge necessary to pursue a full range
of career opportunities within that pathway. Career Clusters that relate to instruction
in Technology Education are shown in the blue box. When you click on each of those links,
you get the description of the career cluster and the pathways included in that cluster. The strategic review report for Technology
Education represents a culmination of state and national research and extensive input
from stakeholders. It provides recommendations for preparing students for success in many
of the technology education related careers that exist now and in the future which are
critical to the economic vitality of the Commonwealth. Not all program areas have a strategic report
completed at this point. Instructional Resources gives you a list of
courses revised for implementation for the upcoming school year. Very soon this information
will be updated to reflect the revised courses for implementation during 2017-2018 school
year. The Technology Education Course Listing gives
all the courses with course codes that are available in this program area. This will
be updated soon for the 2017-2018 school year. The Essential Competency List for Technology
Education is a list that is generated by the CTE Resource Center for each course taught
under this program area. You can input any course code or title in the search bar to
obtain this information. The Administrative Planning Guide for Technology
Education includes information to help local school divisions plan and schedule instructional
programs. The APG is organized by career clusters, with a complete listing of courses, concentration
sequences, and credentials available to students as they plan for career entry and continuing
education. Users may access course information by cluster or by searching for specific courses
or certifications. Simply input a course code or course title in the search bar to get specific
information. The Industry Credentialing tab takes you to
the Industry Credentialing home page on the website, and we will cover this page more
in depth later. And the last one under this heading, Equipment
Resource Guide – See Equipment for CTE Programs, is a listing of all of the approved equipment
for CTE courses. Again, we will cover this much more in depth later. On many career cluster pages, there are videos
included. Throughout the program pages and other sections of the CTE portion of the website,
you will see either program or Career Cluster videos or pictures of former successful CTE
students. You are encouraged to share your success stories with our office so that they
can be highlighted on the website as well. On the Career and Technical Student Organizations
(CTSO) tab, the CTSO that relates to Technology Education is TSA – Also here is the Work-Based
Learning Guide and link, which we will review in more depth later when we visit both the
CTSO and Work-Based Learning webpages. The Federal and State Labor Laws for Youth-Based
Learning – Know the Rules is a guide that compares federal and state labor laws for
nonagricultural and agricultural occupations, parental exemption, and prohibited and hazardous
occupations as they relate to youth work-based learning. At the bottom of the page is the Additional
Resources section. This includes such things as the calendar of events for the school year,
licensure endorsement requirements for the program area, and a link to the Career Planning
Guide. A link to outside resources that are related
to Technology Education are listed along with Higher Education programs that specialize
in training technology education teachers. And lastly, a link to the Virginia CTE Technology
Education Listserv. If you are not on any of the Virginia CTE Program Listservs, contact
each program area specialist to be added. There is a link on each program page that
takes you to the email address for the specialist so that you can request to be a part of the
program area listserv message list. This is the best way to receive up-to-date information
specific to a program area. Now, the second main section of the navigation
bar is entitled Instructional Support. And the first tab we’ll look at here is Career
Clusters. Career Clusters help students investigate
careers and design their courses of study to advance their career goals. A full description
of Career Clusters is provided on the page and the green outlined box on the top right-hand
side directs you to a sub-navigation bar that takes you to each of the 16 clusters. Now,
let’s take a look at the Information Technology Career Cluster page. Each cluster page is
set up in a similar fashion. Many of the Career Clusters have videos posted
on them. These would be especially good to show in your divisions to get students interested
in a particular cluster. The R U Ready student spotlights on the right side of the page are
archived for the last three years. Just below this is the Data Snapshot page. Let’s take
a look at that right now. This information has been prepared for each of the 16 Career
Clusters and could be very helpful in your division in explaining the emphasis or addition
of a specific Career Cluster in your school division. Now, let’s look at the Employment Projections
for 2014 to 2024. This section gives you a brief description of what the employment projection
is for this decade, along with a chart of occupations with this cluster and details
median wage, projected employment, level of education needed, and how many individuals
were employed in these occupations in 2012. The Career Cluster Planning section highlights
the Administrative Planning Guide, which we’ve spoken about before, and we know now that
it helps local school divisions plan and schedule instructional programs. Next is the Academic
and Career Plans of Study. This section provides Information and tips for instructional leaders,
administrators, counselors, and teachers for creating a career pathway academic and career
plan of study for the Information Technology cluster. Also included here is a Checklist
for Developing Career Cluster Plans of Study. Let’s look at Web and Digital Communications
pathway sample academic and carrier plan of study. This plan outlines what courses are
needed at middle and high school, recommended certifications and credentials, CTSO organizations,
and work-based learning opportunities suggestions. At the end of the plan, postsecondary information
needs to be provided for students in this pathway. Let’s continue on down the page and look
at the Cluster Analysis Document for Virginia. This is a report for Education, Employment,
and Earnings: Analyzing Data from Information Technology. Nontraditional Careers: Occupational
and Employment Information is the current research to employment and information on
occupation supply and demand. Information is available in two formats: a summary brief
and a detailed report. And lastly on this page are resources specific
to the Information Technology cluster. Now let’s go back to the main Career Cluster
page and see what’s included on that. You can navigate back to the main Career Clusters
page by clicking on the Career Clusters icon at the top right of the navigation bar.
From time to time there may be a News and Announcements or Professional Development
box on this page indicating the most recent activities in any of the career clusters. In the Overview section, there is a PowerPoint
that describes the integration of Career Clusters into the career exploration and preparation
process in Virginia. In the Developing Academic and Career Plans of Study section, you will
find a complete listing of all of the 16 clusters and 79 pathways. You can click on the link
Plans of Study and it will take you to a page that lists all 16 clusters and all 79 pathways.
And this is a convenient link to see a list of all of these at one time. Last, we have Resources. Included here is
The R U College and Career Ready? magazine Elevate Your Learning, which is last year’s
version and was distributed to all sophomores at Virginia’s public . As was mentioned
earlier, the new Career Success Stars initiative will replace the long-running R U Ready College
and Career Ready magazine during the 2017-2018 school year. The Parents: How to Connect Student Learning
to Careers is a middle school parent resource. This brochure is designed for parents to engage
with their children about career planning and development. The R U “College and Career” Ready or
NOT? Shown here is last year’s version and was developed as a teaching companion to the
R U Ready? magazine which offers lesson plans for nine articles and the 16 Career Clusters. The Virginia Education Wizard is a comprehensive
career and college planning website that provides students with the ability to assess their
skills and explore associated Career Clusters. They can find specific occupations in demand,
and the top employers within the local area and other regions of Virginia, as well as
explore public and private colleges and universities throughout Virginia. They can even build résumés
and prepare for interviews on this site. The Career Planning Guide is a searchable
online resource to help students determine the most effective CTE courses of study based
for a student’s career goals. Virginia Career VIEW provides career development
resources and activities for Virginia residents from kindergarten through the eighth grade. Trailblazers is created by the staff at the
Demographics and Workforce Section of the Weldon Cooper Center for Public Service at
the University of Virginia. It is an online resource to help teachers, administrators,
and school divisions to meet the federal Perkins grant mandates in order to qualify for federal
Perkins grants and to complete information for new course applications. In addition,
this site provides useful new employment projections, data, and research that is being continuously
published. In the Other Resources category, we have two
links: Know How Virginia and the National Career Clusters Framework. Now, let’s go back to the CTE home page,
and you can navigate there by clicking on Career & Technical Education link at the top
of the navigation bar. The next category under Instructional Support is CTE Programs and
Initiatives. On this page, we have the CanDo Project, which
is a web-based data system to help school divisions keep track of student performance
on CTE competencies. If you are not a part of this system and would like to be, contact
Glenda Lewis at the CTE Resource Center and she will guide you through the setup. Also
included here are High Schools That Work, Virginia Automotive Youth Education Partnership,
Project Lead the Way sites and resources, and Jobs for Virginia Graduates. You may click
on each of these links for additional information about these topics. The next subject in Instructional Support
section is the CTE Resource Center. The next video streaming session will navigate you
through this webpage, so I will not take time to review it with you today, but this site
is invaluable for you to obtain all your curriculum competencies, descriptions, frameworks, and
more. The tab we are going to look at is CTSOs,
Career and Student Organizations. CTSOs enhance career and technical education in Virginia
through the co-curricular network of programs, business and community partnerships, and leadership
experiences at the school, state, and national levels. CTSOs provide Virginia students with
opportunities to apply academic, technical, and employability knowledge and skills necessary
in today’s workforce. Over 67,000 Virginia students are served through the eight CTSO
organizations. In the center of the page, the individual CTSO links will take you to
the Virginia CTSO organization, and once there, there is a link to each national organization
within that section as well. Let’s take a look at the CTSO DECA. This
section includes a description of the organization, the annual membership, state and national
conference dates and locations, and the national DECA website. If you click on the CTSO title
link, you will get access to the CTSO state website. So, we scroll down the page. You
will see the rest of the CTSOs, and below that, you will see a list of benefits of CTSOs.
And under Additional Resources there is a summary of all the Virginia CTSOs flyer, which
provides a short description of all the CTSOs, membership data for each, and the Virginia
and national webpage URLs. Next, we’re going to look at the Cybersecurity
webpage. In the News and Announcements box, you will find the downloadable cybersecurity
research paper, as well as a link to give you details of each of the 32 CyberCamps held
last summer, and an Evaluation Report of the 2016 CyberCamps. There is a short list of
top cybersecurity occupations included in the table shown, but for a longer list you
can click on the link there just below the title and you will see a much more extensive
list of the top occupations in the cybersecurity area. Next to this at the top of the page
are the Career Clusters that are most associated with the cybersecurity area. Also there is
a box showing the emerging careers. As each of the occupations is expanded, a description
is given for each. At the bottom of the page are many resources
that will prove helpful. There’s a General Resources category, as well as resources listed
by Career Cluster. Next, let’s go to Equipment for CTE Programs.
The first two sections define and clarify equipment for CTE laboratories as they are
applicable to funding. The third section contains lists of equipment eligible for funding by
program area. Also, please note that the first link is applicable to all program areas. For
example, computers would be in the first link—you will not find them listed over and over again
in each program area. If a piece of equipment that is necessary to meet the state course
competencies is not listed, you may send a request to purchase that equipment to the
appropriate CTE cluster specialist. And once that approval is given, please save that approval
for future use. The last items on this page are the reimbursement forms needed to request
funding for purchases in your division. The Governor’s Health Sciences Academy is
the next topic. These are programs designed to expand options for students’ health science
literacy and other critical knowledge, skills, and credentials that will prepare them for
high-demand, high-wage, and high-skills health careers in Virginia. Each academy is a partnership
among school divisions, postsecondary institutions, and business and industry. There are currently
eight academies, and a map is available to show the locations and gives you details about
each of the academy programs. This page provides information on how to establish an academy,
as well as student requirements, academy goals, and resources. The Governor’s STEM Academies are programs
designed to expand options for the general student population to acquire STEM literacy
and other critical skills, knowledge, and credentials that will prepare students for
high-demand, high-wage, and high-skill careers in Virginia. Again, this page provides information
on how to establish an academy as well as student requirements, academy goals, and resources.
Having been established longer, STEM academies are currently 22 in number, and they are also
map-linked as to location with details included for each academy program. One of the beneficial resources available
to STEM academies and all teachers are the monthly STEM briefs that provide information,
resources, and a networking vehicle to support the STEM Academy. A list of these for the
past three years are at the bottom of the page. Industry Credentialing. The path to industry
certification high school industry credential program was developed to encourage more students
to work toward the selected industry credential or state license while pursuing a high school
diploma. On this page, you will see: • a definition of the types of credentials • a section on information regarding the
Board-approved credentials which includes an industry credentialing interest request
form. Within this section is the recently approved list of credentials for students,
along with a list of credentials that teachers are permitted to take. Also included on this page are:
• How Credentials Work for Graduation Requirements, Student-Selected Verified Credits and Awards
for Exemplary Student Performance • Data on Industry Credentialing in Virginia.
This section summarizes statewide demographics and student performance—both the data snapshot
flyer as well as the data collected from local school divisions through the data collection
process are included on school report cards. • Resources for High School Industry Credentialing;
• Information on NOCTI Assessments; • STEM H Credential List;
• Previous Years Archived Board-Approved Lists; and
• Previous Years Archived Teacher-Eligible Industry Credentialing Assessments Lists. This page is full of information you will
need to be successful in the credentialing effort in your school division. Next is the Microsoft Imagine Academy Program.
Classroom and online learning, hands-on labs, and access to hundreds of courses, books,
and cutting-edge resources are available for Microsoft Imagine Academy-participating high
schools. These resources help prepare students for student certification which can help them
earn college credits and enhance their résumé with credentials recognized by employers around
the world. This page includes: • the annual goal of student credentials
earned with monthly updates, as well as the actual data from previous years, beginning
with 2012-2013 • advantages for students
• advantages for teachers • how to get started with the Academy program
• resources and, on the right-hand side: student and school
division spotlights. Work-based learning is a school-coordinated,
coherent sequence of on-the-job experiences that are related to students’ career goals
and/or interests, and are based on instructional preparation and performed in partnership with
local businesses, industries, or other organizations in the community. Work-based learning enables students to apply
classroom instruction in a real-world business or service-oriented work environment. This page includes three guidance documents:
• The Work-Based Learning Guide is the implementation guide that focuses on the seven types of work-based
learning in Virginia. It includes Virginia regulations and guidelines for the administration
of WBL and provides training materials for teacher-coordinators. School divisions should
use this guide to implement WBL offerings. • Federal and State Labor Laws for Youth
Work-Based Learning – Know the Rules compares federal and state labor laws for nonagricultural
and agricultural occupations, contains parental exemption, and prohibited and hazardous occupations.
• A Strategic Review of Work-Based Learning in Virginia, Expanding Opportunities for Students
is a report that describes an initiative to reassess and revitalize the WBL opportunities
offered in Virginia for CTE students. Also included on this page are the details
of each of the categories of WBL methods of instruction as well as a link to a comparison
chart in the center page. Required WBL forms for career preparation methods are located
here, as well as WBL optional sample forms for quick download. We also have archived
the presentations that were given at the Experience Works Conference last year and will be updating
this section soon to include this year’s presentations. The bottom of the page has
a list of resources which could prove helpful. Everything you need to operate a successful
work-based learning program is included on this page. The last category in this particular section
is Workplace Readiness Skills. In Virginia, extensive research was conducted on employer
needs that led to all career and technical education courses incorporating Workplace
Readiness Skills instruction. In response to the research to better prepare students
to enter the workforce and be successful in their chosen careers, two documents are available
here for download: The first, the 21 Workplace Readiness Skills, is a text sheet listing
the 21 readiness skills. The other document is a poster that is downloadable to be displayed
in classrooms within your school division. Also included here are the three test domains
and sample test questions for each, and student data for student performance since 2011-2012.
Also available here, are two videos on Digital Badges for the Workplace Readiness Skills
Test. This page provides helpful testing and professional development resources for download.
The third main section of the navigation bar is Administrative Support, and the first page
we will look at here is Program Administration & Management. This is one of the major pages
for CTE administrators. This page contains: • The Administrative Planning link takes
you to the Administrative Planning Guide (APG) which we’ve discussed several times today,
a very important document. • Application for New Programs and/or Courses.
School divisions can request VDOE approval of new CTE programs at any time of the year,
but they must be approved prior to including any budget items in the Career and Technical
Education Local Plan and Budget Application. There is a link here with directions for completing
the application, as well as a PowerPoint working you through the entire process. Below this
are links to assist administrators in obtaining labor market data that is required before
an application can be approved by the program area specialist. • CTE Course Listing is a link provided
to show all current CTE courses and related information listed by program area. This is
the same information available in the appendices of the CTERS manual, which we will review
shortly. Full course frameworks are available on the CTE Resource Center site. • Carl D. Perkins Career & Technical Education
Act was reauthorized in 2006 – this section gives information on the providing of federal
funds to increase focus on the academic achievement of career and technical education students,
strengthens connections between secondary and postsecondary education, and improves
state and local responsibility. Each spring the estimated state allocations under the
Perkins Act are provided. • In the Definitions section, definitions
are provided here for special populations and nontraditional fields as referenced in
the Perkins Act. • The section on the Perkins Local Plan
& Budget Application provides resources for to completing the Local Plan.
• In the Requests for Reimbursement section, we provide various links to use for seeking
reimbursement for many different functions. • Federal Program Monitoring section provides
forms and documents for the six-year cycle, the Federal Program Monitoring Review System
Self-assessment Guidance Document, and the Federal Program Monitoring Review System Self-assessment
for the current year. • The Regulations section provides links
for regulations that govern CTE programs that were adopted by the Virginia Board of Education
in 2011, became effective in December 2012, and were implemented on July 1, 2013. These
include Regulations Governing Career and Technical Education, CTE Courses with maximum enrollment
of 20 students. We have legislative updates, links to those, and we have Virginia Board
of Nursing Regulations and the Board of Barbers and Cosmetology regulations. • The Data Collection & Reporting section
contains details for CTE data collection, the CTERS User’s Manual, which contains
instructions for submitting many different kinds of reports required of your school division.
There is the Career and Technical Education Financial Report, the CTEFR; and there is
link provided here for the instructions to complete the document. • And then, lastly, at the bottom of the
page, we have the CTE Administrator Training & Professional Development Presentations.
This link will show the Video Training Sessions for CTE administrators for the upcoming year
as well as the last year, which has been archived, and other presentations such as Project Lead
the Way, the VACTEA Conference, Workplace Readiness, and Work-Based Learning. The CTE Civil Rights page. This page gives
information for the elimination and monitoring of discrimination in Virginia school divisions
that have career and technical programs and receive federal financial assistance. Earlier, we referred to the Professional Development
link that was at the bottom of the Program Administration & Management webpage. This
Professional Development link will get you access instantly that same information. The
goal of our sustained professional development is to help you identify resources and provide
support throughout the school year. All CTE administrators are strongly encouraged to
participate in these sessions. Many of the sessions, such as this one, also have benefit
to teachers. They may be used for local professional development. Statistics, Reports & Labor Market Data is
our next page. This contains the CTE Performance Trends bulletins that we talked about on the
CTE home page earlier. We also talked about the Data Snapshots. This page will take you
to the page that we were on earlier that showed you all 16 career clusters and all 79 pathways.
Labor Market Data. This is particularly important because businesses are teaming up with secondary
schools to create rigorous CTE programs that respond to the needs of local, regional, and
state labor markets. Find out which Top 15 Employers in your specific Local Workforce
Investment Area employ the highest number of workers. Additionally, the list of Top
15 Employers is customized for each Virginia public school division within the LWIA. Under the CTE Annual Performance Reports section,
we show reports that are statewide, by division and regional CTE Center and Virginia Community
College. These reports cover such topics as have academic achievement, occupational competence,
nontraditional career preparation, successful transition to careers and/or further education,
employer/employee satisfaction with high school preparation, and access and success for special
populations. And the reports listed here go back to the early 2000s that you can use for
comparisons. Also included on this page is CTE Enrollment for middle and high school
CTE programs, and the CTE Completer Follow-up Survey with five-year response rate averages. The last section under the Administrative
Support section and the CTE home page is CTE Resources. On this page, you will find the
Alpha CTE Administrators Directory that was just revised April 6, 2017. This directory
includes: Administrators by division and regional technical centers, VDOE/CTE staff, CTSO specialists,
Department of Corrections, Department of Juvenile Justice, and the Virginia School for the Deaf
and Blind. Please send changes to the CTE mailbox at [email protected] Also listed here are CTE Director’s Memos
and CTE Newsletters for the last three years. These are sent out electronically to all CTE
administrators via email, and it is a good quarterly report of what has been going on
in during that period. Next, we have CTE Promotional Information.
There are three different links here that will provide you some promotional pieces and
additional general information on CTE. We have a For Educators site, and three things
that would be of particular importance here would be the Occupational Outlook Handbook,
the U.S. Department of Labor, and the U.S. Office of Career, Technical, and Adult Education.
In the Organizations section, we have various CTE organizations listed and links to all
of their websites. We list in the next section, Resources for
students and, below that the CTE student organization web links, which we have previously talked
about reviewed the webpage dedicated to CTSOs Career and Technical Student Organizations. Over to the right-hand navigation bar and
near the bottom, there is a section entitled “You May Also Be Interested In:”. Some
of the things particularly important here would be the Virginia Advisory Committee for
CTE, who are individuals who are helpful in helping guide CTE in the Commonwealth. Also
of importance here would be the Carl D. Perkins Career & Technical Education Act. Other helpful
links will be the Academic & Career Plan, and Economics & Personal Finance webpage.
There are some other links listed here that we have talked about and have visited on other
pages during this session that you could also access them from this area as well. Down below is the “Contact Us” link, and
the information we have provided in this session and on our website has been provided by the
CTE office and also the Special Education and Student
Services office . You will also see a Staff Contacts link that will take you to contact
information for Office of Career, Technical, and Adult Education staff as well as other
individuals in Special Education and Student Services Office. A special thank you to Julie Grimes for giving
us an overview of the Virginia Department of Education website. I hope the information
we have shared with you today will prove very helpful for the 2017-2018 school year and
help you to navigate and find information more easily when you need it. Please take a few minutes to complete the
evaluation for today’s session. You can access it by going to the Professional Development
page and clicking on it for today’s session or by inputting the URL address shown on the
evaluation slide into your browser (http://www.surveymonkey.com/r/77JCCPZ). Please join us for our next session on “Navigating
the CTE Resource Center Website.” Please consult the CTE video stream schedule for
the specific date. Thank you for joining us today, and good afternoon.

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