PowerPoint 2010: Navigating PowerPoint

PowerPoint 2010: Navigating PowerPoint

What’s a slide? Where’s the zoom control? How do you view a presentation? If you’re new to PowerPoint, or just need
a refresher, reviewing how to navigate the environment and access basic tools can be
very helpful. Let’s start with the Ribbon, which is the
collection of tools and features at the top of the screen. The Ribbon is divided into
tabs – like Design, Insert, and Home – to help you find what you’re looking for quickly
and easily. Also making things easier to find is the fact that all the commands are kept
together in groups. For example, the Font group contains everything we need to work
with text, including font color, size, and more. There’s even a special tab that appears
when you select certain items (like text) to give you access to special groups of commands. If you look closely at the upper left corner
above the Ribbon, you’ll find the Quick Access Toolbar. This little toolbar is designed to
give you access to frequently used commands like Save and Undo no matter where you are
on the Ribbon. Now let’s take a look at the presentation
itself. A presentation is what we call a PowerPoint file; and each presentation contains one or
more slides, exactly like a slide show. One of the easiest ways to navigate and work with
your slides is to use the Slides tab in the left pane. Here you can add, delete, duplicate,
and rearrange the contents of your presentation. Also in the left pane is the Outline tab,
which displays the text you have on each slide instead of a thumbnail. On the right side of the window are two more
features you can use to navigate your presentation. Just click and drag the scroll bar to jump
to any particular slide, or use the arrows below that to navigate between the Previous
Slide and the Next Slide. Now let’s take a look at the tools at the
very bottom. That includes the zoom control, which lets you zoom in and out using the plus
or minus signs, or the slider in the middle. Further to the right is a feature I use frequently.
Just click this button, and it automatically zooms in or out to fit your slide perfectly
to the current window. Finally, you have the ability to change the
way you view your presentation using the slide view buttons here. Your choices include Slide
Sorter; full-screen views like Reading View and Slide Show; and of course, Normal, which
is the default view. We’ll look at each of these – and the different ways you can use
them – in a later lesson. Right now, what I’d like to do next is explore the PowerPoint
environment in a little more detail, and start customizing it to fit our needs.

17 thoughts on “PowerPoint 2010: Navigating PowerPoint

  1. I just discovered these tutorials. They are easy to understand and for me that makes Power Point user friendly. I have not used Power Point since my college days and had forgotten now to use the features of Power Point to create a presentation. Thank you for making this resource available!

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